Business conferences are a great way to network, learn about new industry trends, and get inspired. But if you’re in charge of planning the conference, the pressure is on to make sure everything goes off without a hitch. Never fear! We’re here to help. Here are our top tips for planning a business conference that will knock your attendees’ socks off. These tips from our professional event and meeting planners at the South San Francisco Conference center will help you get planning successfully!
Pick a Venue That Fits Your Needs
The first step in planning any event is to find a venue that fits your needs. How many people will you be expecting? Do you need breakout rooms for smaller groups? What kind of AV equipment will you need? Once you have a good idea of your needs, you can start looking at venues that will be a good fit.
And don’t forget to think outside the box! If you’re having trouble finding a traditional venue that meets all your needs, consider renting out a mansion or an art gallery. Just make sure you book early—these types of venues can fill up fast! Of course, we hope that you choose the South San Francisco Conference center for your event as we have vast meeting space, expo space and conference amenities that will showcase your event.
Create an Event Website and Event Registration Page
Once you have your venue booked, it’s time to start promoting your event. Create an event website and registration page so potential attendees can learn more about the conference and sign up to attend. Be sure to include all the important details, such as the conference schedule, speakers, hotel information, and things to do in the area. And don’t forget to promote your conference on social media! Create a hashtag for attendees to use when posting about the event, and post regular updates leading up to the big day.
Plan Some Awesome Conference Activities
No one wants to sit in conference rooms all day, so be sure to mix things up with some fun activities! Plan group outings, Offbeat challenges, or evening entertainment. This is also a great opportunity to get sponsors involved. See if any local businesses would like to sponsor an activity or provide goods or services for attendees (think: swag bags filled with goodies from local businesses). Not only will this add some extra excitement for attendees, but it’s also a great way to support local businesses. Win-win!
Hire an Experienced Event Planner
If this is your first time planning a business conference, it might be worth hiring an experienced event planner to help you out. A professional planner will handle all the details and help make sure everything goes off without a hitch—leaving you free to enjoy the event along with everyone else!
These are just a few tips to get you started on planning an unforgettable business conference. For more help, check out our blog post on business conference ideas or our complete guide to event planning. And don’t forget—if this is your first time planning an event, we highly recommend hiring an experienced professional planner who can take care of all the details for you!